Grab a File: Treasurer Forms

Provide this worksheet along with the Annual Financial Review Guidelines to help your volunteer auditor conduct a thorough audit of your parent group's finances each year. From the Tax Return Toolkit.

PTO Treasurer Month-by-Month Checklist

Year-round list of tasks for parent group treasurers, divided by month. Add your own tasks, too! From the Treasurer's Toolkit.

Downloads: 854 PTO Today --> Members only ?

Nonprofit Donation Receipt (Excel)

A fully editable and customizable spreadsheet form to provide to community members who make donations to your federally recognized 501(c)(3) tax-exempt group. Formatted with space to fill in your group's name, EIN, and event details as well as other details related to the donation received.

Downloads: 1097 Hot! PTO Today --> Members only ?

Check Request Form (Excel)

A fully editable and customizable spreadsheet form for checks needed to pay reimbursements and bills. Volunteers only need to complete the shaded areas. Part of the Treasurer's Toolkit.

Downloads: 823 PTO Today --> Members only ?

Deposit Split Form (Excel)

If you'll be depositing money that will be allocated to several categories in your budget, make record-keeping easier by using this fully editable and customizable spreadsheet form. It also makes it easier to verify the total cash count for a single bank deposit when the money is coming from several sources. Formulas are already filled in, so volunteers only need to complete the shaded areas. From the Treasurer's Toolkit.

Downloads: 533 PTO Today --> Members only ?

Miscellaneous Charge Form (Excel)

A fully editable and customizable spreadsheet form to to record all non-check transactions that take money from your account. Examples include paying for a new box of checks, bounced check fees, and monthly bank account service fees. Because these charges are often known before they show up in your account, this form can also notify your group of upcoming financial activity. Volunteers only need to complete the shaded areas. From the Treasurer's Toolkit.

Downloads: 470 PTO Today --> Members only ?

Cash Box Request Form (Excel)

A fully editable and customizable spreadsheet form to keep track of committee chair requests for money to have on hand at an event. Formulas are already filled in, so volunteers only need to complete the shaded areas. From the Treasurer's Toolkit.

Deposit Notice Form (Excel)

A fully editable and customizable spreadsheet form for detailing cash and checks included in a given bank deposit. Formulas are already filled in, so volunteers only need to complete the shaded areas. From the Treasurer's Toolkit.

Reimbursement Request Form (Excel)

A fully editable and customizable spreadsheet form that members can use to request reimbursement for out-of-pocket expenses. Volunteers complete the shaded areas. From the Treasurer's Toolkit.

Sample Performance to Budget Report

A comparison of a parent group's planned budget to actual income and expenses. Use this sample as a reference when creating your own performance to budget report. Get an editable Performance to Budget Report as an Excel file in the Treasurer's Toolkit (available for purchase or free to Plus members).

Reimbursement Request Form

Form we use for reimbursement requests. We have fit two of the same form on one page so we can save paper. We do use quite a few of these forms throughout the year.

Booster Club or PTO Treasurer's Report: Income and Expenses and Budget vs. Actual

A one-page Treasurer's Report with a starting balance, plus monthly income minus monthly expenses, plus a year-to-date actual compared to budget. Ther

Money Count Worksheet and Cash Receipts Form

Do your policies require two signatures when counting the proceeds of a fundraiser? This form has a place for two signatures for the beginning bank, t